Role Overview

Key Responsibilities

Pre-Camp Readiness

• Participate in training on OLI’s camp processes, safeguarding practices, and escalation protocols.
• Learn and actively apply the “how we run camp” system: daily cadence, checklists, forms, comms channels, and handoffs.
• Conduct readiness walkthroughs (spaces, schedules, equipment, transitions, staffing coverage).
• Support staff/chaperone/volunteer onboarding sessions and ensure all required documentation is complete.
• Help prepare the “day-of toolkit” for camp delivery: huddle/debrief agendas, issues log, quick reference guides, and site maps.

On-site operations leadership

• Ensure key operations run on time and consistently: transitions, meals, headcounts, sign-in/out, curfew/quiet hours, transportation and scheduled sessions.
• Maintain an issues log, assign owners, and drive resolution.
• Coordinate across teams so program staff can focus on the youth experience.

Staff, chaperone, and volunteer coordination

• Provide clear direction and support for on-site adults (staff/volunteers/chaperones).
• Manage real-time coverage changes when someone is late, absent, or needed elsewhere.
• Reinforce professional standards, conduct expectations, and safeguarding requirements.
• Address conflicts quickly and appropriately; escalate when needed.

Process adherence, safety, and incident response

• Ensure camp policies and procedures are followed.
• Act as the operational point person for escalations (non-clinical), coordinating with paramedics/mental health supports/security as required.
• Ensure incidents are documented correctly and routed through the established escalation pathway.
• Help maintain a calm, consistent environment for youth and staff, especially during disruptions.

Site logistics and coordination

• Coordinate with facility/site staff on room issues, space readiness, supplies, signage, and day-to-day logistics.
• Ensure supplies and equipment are staged and available where and when needed.
• Support logistics for off-site days or special events/activities.

Communication and stakeholder updates

• Provide timely updates to the planning lead: what’s on track, what’s at risk, what needs a decision.
• Keep staff aligned through consistent messaging and clear expectations.
• Support community-facing updates only as directed by the planning/communications lead.

Post-camp wrap-up

• Lead structured debriefs with staff/chaperones/program leads and service providers to capture lessons learned.
• Support closeout tasks: inventory returns, lost & found, outstanding incident follow-ups, and documentation completion.
• Produce a short post-camp summary (what worked, key issues, recommended changes for next year).

Qualifications

Required:

• Minimum of 5 years of experience in program management, preferably in a non-profit or educational setting;
• Experience working with Indigenous communities and/or understanding of Indigenous cultures and traditions;
• Experience working in a camp or large group offsite/adventure setting;
• Strong leadership and team management skills;
• Effective writing skills for various audiences;
• Excellent communication and interpersonal skills;
• Proven ability to develop and implement strategic plans;
• Strong organizational and project management skills; 
• Clear criminal background check;
• Ability to travel as required.

Preferred:

• Bachelor’s degree in Education, Social Work, Non-Profit Management, or a related field;
• First Aid/CPR (or willingness to obtain prior to camp)
• Experience in youth safeguarding, trauma-informed practice, or culturally safe programming.
• Valid driver’s licence.

Positions Details

• This is a fixed-term role with a defined pre-camp training/readiness period, full-time on-site delivery during camp, and post-camp closeout period.
• Evening/weekend work is expected during camp, and the days are long ( can be from 7:30 am to 10:00 pm some days);
• On-site presence required May 2 to 17; limited offsite work may be possible during ramp-in/ramp-out, depending on needs.
• Compensation: $1500 / week (5-week term)
• Term Dates: April 20, 2026 - May 22, 2026

Reporting and Key Relationships

• Reports to: Chief Strategy and Sustainability Officer
• Works closely with: CEO, Sr. Director of Operations, Program Managers